Software we designed, wrote and still maintain

A practice management platform for a UK accountancy practice

Built to replace the off-the-shelf practice software a UK accountancy practice had outgrown: client register, statutory deadlines, Companies House filing tools, anti-money-laundering checks, e-signatures, client portal and an outgoing comms queue, in one owned system.

• Replaces the off-the-shelf practice software, and the licence that grew with headcount
• Built to submit confirmation statements through the Companies House XML Gateway
• Anti-money-laundering and identity verification wired into the client record
• 2,730 automated tests run on every change

Booking and payments platform for a sports coaching club

A bespoke booking and payment system that replaced a subscription platform charging a monthly fee plus a percentage of every booking. Same capability, no booking-platform commission on top of card processing fees, and the club owns it.

• No booking-platform commission on top of the card processing fees, and the club owns it
• Card payments handled by a payment processor the club controls directly
• Children’s medical and contact data deliberately kept out of emails and payment records
• Automated test suite runs on every change

An AI-assisted content production system for a regulated industry

A repeatable pipeline that takes a tax or accounting topic from research to a published article with its own artwork, social assets and search metadata, in the same shape every time.

• Every article ships with a thumbnail, three custom infographics and social assets
• Artwork is generated as vector graphics and rendered, not bought from a stock library
• Every piece is human-edited and fact-checked before it goes anywhere near the site
• One folder per article, with a fixed structure a person can pick up cold

Invoice capture and bank reconciliation, running unattended

The tool we built for our own bookkeeping: it reads supplier invoices out of the inbox, files them in the right place in the accounts drive, and reconciles them against the bank statement export when one is dropped in.

• Replaces a recurring manual filing job, and runs unattended on a schedule
• Byte-identical attachments detected by fingerprint rather than by filename
• Reconciles filed invoices against a bank statement export
• Runs on a schedule, defaults to a dry run, and has its own test suite

AI training and a custom agent system for an in-house team

A full AI stack set up for a business: training on their own work, models running on hardware they own, and their existing tools connected through custom servers that decide what the AI may touch.

• Training built around the team’s own work rather than generic examples
• Models served locally on a machine the client owns, so working data stays in the building
• The client’s own tools connected through custom MCP servers with permission gating
• Handed over for the team to run themselves

Network storage with an off-site copy, set up remotely

Network storage with a second copy held off site, specified and set up remotely for a business whose backup was a drive in the same room as the computers.

• Network storage with a copy held off site
• Specified and configured remotely
• Runs on a schedule

A document system where things can actually be found

A shared drive had become an archaeology site. This replaced it with a document system that files things consistently and can find them again.

Part of the practice management platform above, not a separate system.

• Scanned post and email attachments indexed automatically
• One filing structure, applied by software rather than by habit
• Full-text search across the whole archive
• Retention rules so old records leave on schedule

Automation that flags policies coming up for review

Policies carry review dates that live inside the document, which is the one place nobody looks. This tracks them and raises them before the date.

Part of the practice management platform above, not a separate system.

• Review dates tracked outside the documents
• Raised ahead of the date rather than after it
• A record of what was reviewed and when

Search visibility for an independent clothing brand

A product catalogue that search engines could crawl but not understand, fixed product by product, plus the broken links that were bleeding the site’s authority.

• Every product title and description rewritten for search and for people
• Broken internal links found and fixed across the catalogue
• A measurement baseline captured first, so the change is provable
• Paid social tested alongside, not instead of, the organic work

Finding the clients who have not paid, and chasing them

Overdue invoices used to surface when someone had a quiet afternoon. This tracks who owes what, drafts the chase on a schedule, escalates when it is ignored, and stops once a payment is seen. Like everything else the platform sends, a person presses send.

Part of the practice management platform above, not a separate system.

• Reads the accounting system on a schedule, so the debt list is as current as the last sync
• Drafts chases on a schedule that escalates rather than repeats, for a person to send
• Stops once a payment or a reply is picked up on the next sync
• A full record of who was chased, when, and what was said

Splitting online payments between two businesses, reconciled in Xero

One online shop taking money for two trading entities, with each order sent to the right payment account and matched to the right books.

• Each order routed to the correct entity and the matching card account
• Reconciliation done in the accounting system rather than in a new engine
• Cash and transfers the accounting system cannot see entered by automation
• Paid status written back to the operational record

A PHP upgrade rehearsed on a copy, and a site rebuilt as evidence

A WordPress site on an end-of-life PHP version, upgraded only after the whole thing had been proven on a copy, and its pages rebuilt to show a track record.

• The upgrade rehearsed on three PHP versions before the live site was touched
• Live files checksummed first, so rollback is a copy rather than a guess
• Pages rebuilt around named, dated engagements instead of marketing phrases
• Compatibility fixes recorded so a plugin update cannot silently undo them

A carpentry firm’s first website, built to bring in WhatsApp enquiries

A company with no online presence at all, given a fast static site whose main job is to make a WhatsApp message the easiest thing to do.

• WhatsApp is the primary action on every page
• A static site served from the edge, with no server or database to patch
• Enquiry form protected against spam and delivered straight to the firm’s inbox
• Deploys on a code push

Untangling a WordPress host and recovering search for a coaching business

One hosting account running several WordPress installs, with the live site in an unexpected folder, brought under control and then fixed for search.

• The live site identified among several installs, one of them a corrupted duplicate
• A full database backup taken before any search fix
• Search console issues fixed and structured data added
• Old archive pages redirected rather than left to 404

A NAS that runs the document system and takes over if the cloud does not

A network storage box running the document system, syncing a backup to cloud storage, and standing in automatically when the main store is unavailable.

Part of the practice management platform above, not a separate system.

• The document system runs on hardware we own
• A synced backup held in cloud storage
• Automatic fallback, so work carries on without anyone switching anything